WELCOME TO HARTBEAT. WE ARE COMEDY. WE ARE CULTURE.
Founded by Kevin Hart with a mission to keep the world laughing together, HARTBEAT is the global, multi-platform media brand creating the boldest and most influential entertainment at the intersection of comedy and culture. Innovative. Inspiring. Inclusive. Infectious. Indelible (if you know that word, chances are there’s a college on your resume). Point is, we go IN. We believe engaging content and comedy have the power to shift the culture and change the world. Our feeling-first content, immersive platforms and experiences, matchless storytellers, and creativity look audiences dead in their face and dare ’em not to smile, laugh out loud, think, act, care, share, and grow more connected to the world and to each other. We win every time.
OUR DIVISIONS
Now, get out your pencils and pads. Hartbeat has three divisions: HARTBEAT STUDIOS, which finances, develops, and produces innovative content; HARTBEAT MEDIA, which connects with consumers globally through events and the company's expansive distribution network; and PULSE, the full-service branded content and creative studio that also serves as creative and cultural consultancy to the Hartbeat brand. Plus, Hartbeat's flagship consumer brand, LOL! NETWORK, reaches audiences across its owned and operated social media, audio, and OTT partners. ’kay, pencils down.
THE ROLE:
Hartbeat is looking for an Executive Assistant to the General Counsel. In addition to being a master of all things administrative, the ideal candidate will be someone with a strong sense of professionalism, eager to learn and grow, and an ambition to perform in a highly creative, fast-paced and demanding work environment. The applicant must have a solid understanding of legal procedures and an interest in the entertainment industry. This position will be instrumental in implementing processes and procedures to streamline the General Counsel’s office and the Business and Legal Affairs department’s high volume of work.
REPORTING: This position will report directly to the General Counsel.
KEY RESPONSIBILITIES:
- Provide service-minded administrative support
- Organize/manage complex calendars, phones, video conferences, contact lists, travel and expense reports
- Keep track of various "to-dos”, keeping GC on track with daily schedule
- Schedule/attend meetings, develop and distribute agendas, take notes and manage action items (and follow up on deadlines and project progress)
- Prepare correspondence and presentations
- Develop and maintain a “key contact” database for General Counsel with background information on all parties
- Conduct research and report on industry news and trends (in coordination with Legal Coordinator)
- Act as liaison with executives, internal departments and industry counterparts
- Anticipate the needs of the General Counsel
- Tracking GC’s continuing legal education credits and various state bar registrations
- Handling other administrative tasks, such as making reservations, ordering meals and coordinating travel itineraries
- Working with and providing administrative support for other members of the Business & Legal Affairs department as needed
- Handling other projects and assignments as requested
EXPERIENCE & SKILLS:
- Bachelor’s degree
- 1-2 years of related, relevant experience in the entertainment industry (e.g. prior work in law firm’s corporate or entertainment department or in an in-house legal department is preferred)
- High proficiency with Outlook, Word (Advanced), Excel (Advanced), PowerPoint, DocuSign, SharePoint and any document management software programs
- Strong communication skills both written and oral (and phone etiquette)
- Strong interpersonal skills with the ability to interface with colleagues and external partners
- Flexible and willing to grow and adjust as the company grows
- Extremely organized and detail oriented with the ability to manage confidential and sensitive material with discretion
- Positive team-player
- Requires minimal supervision
- Entrepreneurial spirit and exceptional judgment
- Ability to multi-task
- Creative problem-solving capabilities
- Finds the laughter in everyday life and wants to keep the world laughing together
WORK HARD, LAUGH HARDER
Look, it’s called work for a reason. We show up for our teammates, our partners, and our audience. We’re a high-energy culture, where EVERYONE IS A HEADLINER, expected to give their best performance. But that doesn’t mean it can’t be fun, meaningful, and inspiring. Because if you’re not having fun at work, you’re missing a good time!
So, if you hate fun, never like to laugh, and hardly ever smile, we have the job for you – somewhere else. But if you believe in a culture of creativity, entrepreneurialism, inclusion, hustle, and heart – while prioritizing fun and funny – you belong here.
Must be 18 years or older and willing to submit to a background investigation and must have unrestricted work authorization to work in the United States.
BENEFITS
We got you! Hartbeat provides eligible employees competitive benefits, including: Medical, dental and vision insurance, life and disability insurance, paid vacation and holiday pay and generous family leave policies. We also offer 401(k) retirement savings plan, flexible spending account and an unlimited supply of laughs on company time (aftershock giggles may spill into personal time) and more!
NOTICES
We take this seriously. Hartbeat provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. As an equal opportunity employer, Hartbeat will provide reasonable accommodations as required by applicable federal, state, and/or local laws.